Archive for the ‘PMP Hints’ Category

Collect Requirements

Most project team members like to follow the Nike creed – Just Do It! The client has a business need and the team immediately wants to move into problem solving mode. There is no better feeling than completing the solution and showing the client. Until, of course, the client informs you that this is not quite what he or she had in mind. (Read more..)

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Ensure Traceability

Traceability refers to the ability to trace, or track, requirements throughout the lifecycle and into the final solution. Tracking requirements through the project ensures that all requirements are considered as a part of design, all requirements are built into the solution, all requirements are tested and all requirements are implemented in the final solution. Likewise, the process also ensures that features and functions are not designed and built into the final solution if they are not a part of the agreed-upon requirements. (Read more..)

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Resolving Quality Problems

Quality problems may not be raised to the level of an issue, but they are problems nonetheless and can be resolved using some of the same problem-solving techniques described in Managing Issues. Guessing the cause of the problem rarely works. A structured approach works much better. You want to not only resolve this particular problem, but you also want to understand the problem well enough so that you can identify the root cause and ensure that this particular quality problem does not occur again. (Read more..)

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Manage Communication – Large Projects

In a large project, all communication takes place in context of an overall Communication Management Plan. Status meetings and status reporting are required, just as for a medium-size project. In addition, there are many other types of proactive communication that need to be considered. This creative and proactive communication is laid out in a Communication Management Plan, which is created as follows. (Read more..)

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Create Quality Management Plan

The Quality Management Plan describes how you will ensure that the client’s quality requirements are achieved and to describe the processes and activities that will be put into place to ensure that quality deliverables are produced. The Quality Management Plan allows you to understand when the deliverables are complete as well as how to show they are correct. (Read more..)

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Stakeholder Analysis

Stakeholders are specific people or groups who have a stake or an interest in the outcome of the project. Normally stakeholders are from within the company and could include internal clients, management, employees, administrators, etc. A project may also have external stakeholders, including suppliers, investors, community groups and government organizations. (Read more..)

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Write Project Charter

The Project Charter holds the information that you uncovered in the project definition process. The Project Charter is written by the project manager and approved by the project sponsor to show that there is an agreement on the work to be completed. (Read more..)

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Determine How Many Projects One Project Manager Can Manage

You hear of project managers that manage multiple large projects and small projects. The question arises as to how many projects can be effectively managed at one time. (Read more..)

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Always Assign One Person to Be Primarily Responsible for the Work

A common mistake is to assign two or more people to an activity without designating who has the primary responsibility to ensure the work is done correctly and completely. A lack of primary responsibility may make some people defer to each other and end up delaying work that needs to start quickly. You can also run into a problem when multiple people miss portions of work that each person thinks the other one is working on. If an activity has only one person assigned, it is pretty clear who is responsible. But if two or more people are assigned to the same activity, make sure one of them is designated as primarily responsible for coordinating the work to ensure it is done completely, correctly and within quality, effort and duration estimates. (Read more..)

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Think of Positive Risk as a Way to Gain Benefit

Risk is usually associated with potential events that have a negative impact on the project. However, there is also a concept of opportunity risk or positive risk. In these instances, the project manager or project team may introduce risk to try to gain much more value later. For instance, a team may decide to utilize a new technology on its project because they think it will result in dramatic effort and cost savings. (Read more..)

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