Archive for the ‘PMP Hints’ Category

Create a Short-Term Schedule to Guide the Definition and Planning Processes

The process of creating the Project Charter, schedule and budget may take a long time and may be very complicated. Therefore, the work should not be left unorganized, for the same reasons that you are building the schedule for the project to begin with. (Read more..)

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Resolve Issues as Soon As Possible

The definition of an issue is that it is a problem that will be detrimental to the success of the project and cannot be totally resolved by the project team. That definition leads you to understand that issues must be addressed quickly. (Read more..)

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How to Manage Risk in Large Projects

The risk management process for large projects is the same as for medium projects with two additional items. First is to utilize quantitative risk analysis techniques (in addition to qualitative techniques). Second is to create a contingency plan to document the consequences to the project if the Risk Management Plan fails and the risk actually occurs. (Read more..)

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The Service Request Process for Project Managers

In a small project, there is usually not a lot of effort associated with formally defining the work. However, some definition work still needs to be done. The result of this short definition is a one-to-two page document called a Service Request. (Read more..)

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Make Sure Team Members Know What Their Assignments Are

One of the basic responsibilities of the project manager is to assign work to team members. However, some project managers are not always clear on the work to be done and the person that is responsible. This causes uncertainty in the team and can result in some activities running late. (Read more..)

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The Basic Concepts of Earned Value

In any project, the value to be gained is based on completing the work. From a customer perspective, the business value is achieved when the project is completed. If a project gets canceled 90% through completion, the business value might be zero.

However, earned value looks at this differently. With earned value, you are earning the value of the project on an incremental scale as the project is executing. When 50% of the work is completed, you could say that 50% of the value of the project has been realized as well. (Read more..)

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Don’t “Shoot the Messenger” that Brings Bad News

You have all heard this saying (or something similar). It means that you should not take retribution against the person (or people) that deliver bad news. If you ask people for a status, accept the good and the bad for what it is – information for you to make better decisions.If you want people to tell you when there are problems, you need to accept the information and work with the team on causes and solutions (hopefully the team member is proposing solutions along with the problem). (Read more..)

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Keeping Your Project on Budget Despite Rising Steel and Lumber Costs

By Kathleen Goolsby
Steel, lumber, cement, copper tubing and plastic plumbing products are the primary materials used in the structure of homes and other buildings. (Read more..)

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Stress That Quality is Everyone’s Responsibility

The project manager has overall responsibility for the quality management process. Some projects may also have specific roles for a quality assurance person or for testing experts. However, even if you have specific people who have responsibilities for quality, project quality is not the responsibility of one or two people. It is everyone’s responsibility.All of the team, including the client, has a stake in ensuring that the deliverables produced are of high quality. Everyone is also responsible for surfacing ideas for improvement to the processes used to create the deliverables. (Read more..)

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Engage the Client Early in Issues Management

Issues management tends to go more smoothly when the entire project team is comfortable working through the issues management process from the very start. If issues arise early in a project, be sure to follow your issues management process and get the client engaged in the solution. Issues become more urgent as you get closer to your end-date.http://cmguide.org/wp-includes/js/tinymce/plugins/wordpress/img/trans.gifDon’t let these be the first issues the client gets involved with. Earlier issues management experience will cause the client to see issues as just temporary hurdles that need to be overcome. If you haven’t engaged the client earlier in the issues management process, the client may cause more harm than good when you absolutely need them at the end, since they are not familiar with the issues management process.http://cmguide.org/wp-includes/js/tinymce/plugins/wordpress/img/trans.gif (Read more..)

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