Construction Law

Construction Law, Contract Administration, Security of Payment, Statutory Adjudication

Understanding the Features of Security of Payment Legislation in Australia and Singapore

By Dr Samer Skaik

In the realm of construction, ensuring timely payments and fair resolution of disputes is crucial for the smooth functioning of projects. Payment disputes, if not managed effectively, can lead to delays, strained relationships, and costly litigation. To address these challenges, jurisdictions like Australia and Singapore have implemented robust security of payment legislation. Let’s delve into the intricacies of this legislation, its features, criticisms, and its role in maintaining financial stability within the construction industry.

Construction Law, Project Management, Security of Payment, Statutory Adjudication

Unravelling Complexity: Towards a More Accessible Adjudication Process for Low-Value Claims

By Dr Samer Skaik and Ali Alkhatatneh

Low-value claims adjudication has become an increasingly intricate process, particularly for small subcontractors and individuals lacking legal expertise. This post delves into key factors influencing complexity in low-value claims adjudication, as outlined in our recent academic article commended in the 2023 Brooking Prize by Society of Construction Law Australia.

Legalese-Laden Legislation:
A significant hurdle identified by study participants is the legalese-laden nature of the Security of Payment (SOP) Act, creating barriers for claimants. The complexity of legal language and excessive details within the legislation poses a challenge for average builders and subcontractors. The study reveals that approximately 75% of claims require legal guidance due to misunderstandings, leading to potential invalidations. However, perspectives differ on whether this complexity acts as a substantial barrier, with some attributing it to contractors’ unwillingness to engage with the Act, while others highlight the necessity of legal professionals to navigate its intricacies.

Lawyer & Court Involvement:
The involvement of legal professionals introduces another layer of complexity. The superseded WA Act, for instance, is criticised for its appeal process, resulting in multiple court appeals, significant legal fees, and delays. Divergent court rulings and inconsistent decisions, as highlighted in Southern Han Breakfast Point v Lewence Construction [2016] HCA 52, further complicate the adjudication landscape. Participants express concerns that court challenges undermine the Act’s aim of facilitating swift resolutions, while others view legalistic processes as necessary for clarity and amendments.

Procedural Rigidity:
The stringent procedural requirements of the adjudication process emerge as a significant concern for participants. The risk of invalidated claims due to jurisdictional issues is particularly pronounced for smaller subcontractors, who may struggle with the numerous requirements within limited timeframes. Participants emphasise the need for clarity on valid reference dates and the risk of minor administrative errors leading to invalidated claims. Participants also point to the systemic challenges arising from procedural rigidity, including the impact of rigid timeframes for serving payment claims and lodging adjudication applications.

Conclusion:

The complexities surrounding low-value claims adjudication demand a nuanced understanding of the legislative landscape, legal involvement, and procedural rigidity. As the construction industry grapples with these challenges, stakeholders must engage in informed discussions to streamline the adjudication process, ensuring accessibility and fairness for all parties involved. This post serves as a starting point for navigating the labyrinth of complexities within the low-value claims adjudication domain, shedding light on the perspectives of industry experts and the potential avenues for improvement.

Construction Law, Contract Administration, Project Management

Termination of Construction Contracts for Owner’s Convenience: Know Your Rights

By Dr Samer Skaik

In the complex landscape of construction contracts, the termination for the Principal’s convenience is a critical area for contractors to understand. This post aims to illuminate your rights as a Contractor in such situations and guide you through navigating the process both legally and professionally.

Understanding Termination for Convenience

Termination for convenience occurs when a Principal opts to end the contract without a specific cause. This might be perceived as a repudiation of the contract, potentially leading to legal implications. Such terminations might arise due to various reasons, including financial infeasibility or a change in project requirements.

Contractor’s Entitlements

When a contract is terminated for the Principal’s convenience, as a Contractor, you are entitled to specific compensations:

  1. Payment for Work Performed: Contractors are entitled to receive payment for all work completed up to the date of termination. This includes the cost of labor and materials used in the project.
  2. Costs of Removal and Demobilization: You can claim reasonable costs associated with safely removing all labor, plant, and equipment from the site and returning them to their original locations or storing them as required.
  3. Compensation for Losses: This includes the right to seek compensation for all other costs, losses, and damages incurred due to the termination. This could encompass the potential loss of profit on the uncompleted portion of the contract, provided that the contract allows for such a claim.
  4. Recovery of Incurred Costs: This involves costs incurred in settling the termination, which might include administrative expenses or other costs directly related to the process of termination.

Your Options

As a Contractor, while you can assert these entitlements, you also have the option to negotiate an amicable termination with the Principal. In such cases, the Principal would be expected to reimburse you for the costs and losses incurred to date.

Legal Considerations

Approaching this situation with a solid legal footing is crucial. Seek legal advice to ensure compliance with legal procedures and protection of your rights. Understanding the contractual provisions and documenting all relevant costs and activities meticulously is key to substantiating your claims.

Final Thoughts

Termination for the Principal’s convenience, though challenging, need not be the end of your construction journey. Understanding your rights and entitlements in such events is crucial. Whether you opt for claiming your entitlements or negotiate an amicable settlement, professionalism and legal guidance are paramount. This not only helps in protecting your interests but also paves the way for future opportunities.

Construction Industry, Construction Law, Security of Payment, Statutory Adjudication

How to use the Security of Payment Legislation to recover or reject progress claims

By Dr Samer Skaik

The Building and Construction Industry Security of Payment legislation (SoPA) is a vital legal framework for contractors and subcontractors in the construction industry, particularly for the recovery of progress payments. Understanding and effectively utilizing this legislation can safeguard the financial health of businesses and ensure the smooth progression of construction projects. The purpose of this post is to offer a brief guide on navigating the Security of Payment legislation, highlighting its importance and providing practical steps for contractors and subcontractors to effectively manage and recover progress payments.

Understanding the Importance of SoPA

  1. Ensuring Timely Payments: SoPA is designed to maintain healthy cash flow within the construction industry by enabling contractors and subcontractors to receive timely payments for their work.
  2. Alternative to Traditional Litigation: This legislation provides a faster and more efficient method for dispute resolution compared to traditional court proceedings, which is crucial in an industry where payment delays can have significant financial repercussions.
  3. Statutory Right to Progress Payments: The legislation grants a statutory right to progress payments, ensuring those who have performed work or supplied goods and services under a construction contract are compensated.
  4. Structured Dispute Resolution: SoPA offers a structured and rapid process for resolving payment disputes, including procedures for making and responding to payment claims and a process for adjudication.
  5. Fair and Equitable Treatment: The legislation aims to create a level playing field, reducing the risk of exploitation, especially of smaller contractors and subcontractors.

How to Get Started and Use the Legislation

  1. Know Your Rights and Duties: Familiarize yourself with the Security of Payment Act applicable in your state, as there might be variations in different states or territories.
  2. Review Contracts: Ensure your contracts are in line with the SoPA, focusing on payment terms and dispute resolution procedures.
  3. Prepare Payment Claims Accurately: Create payment claims in accordance with the Act, clearly identifying all parties involved and the construction works that were carried out, including a statement that it is made under the SoPA, and detailing the work or services provided.
  4. Timeliness is Key: Submit payment claims within the specified period under the Act. Late submissions can invalidate your claim.
  5. Maintain Comprehensive Records: Keep detailed records of your work to support your payment claims, particularly important in disputes.
  6. Respond to Claims Appropriately: If you receive a payment claim, respond within the Act’s timeline, either agreeing to pay or providing reasons for withholding payment.
  7. Leverage Dispute Resolution: In disputes, use the SoPA’s adjudication process for faster resolution.
  8. Consider Legal Advice: If you’re new to SoPA, or if there are complexities in your contract, seeking legal advice can be beneficial.

Avoiding Common Pitfalls

  • Incorrect Respondent: Address the claim to the correct legal entity. Incorrect addressing can invalidate the claim​​.
  • Failing to Include Mandatory Statements: In most jurisdictions, omitting the required endorsement under the SoPA makes the claim invalid​​.
  • Inadequate Description of Work: The claim may be invalid if it lacks necessary details to identify the work or related goods and services and the calculation of the sum claimed​​​​.
  • Claiming for Out-of-Scope Work: Ensure that the claim only includes work or services covered under the SoPA​​.
  • Incorrect Timing: Avoid issuing claims before the appropriate reference date or after the period specified in the legislation.
  • Using Dropbox & Hyperlinks: Avoid using Dropbox and similar platforms for the service of payment claim or payment schedule as any service by providing a hyperlink to download documents is not effective legally.

Additional Considerations

  • Legal Compliance: The claim should comply with the specific requirements of the SoPA of the relevant state or territory​​​​.
  • Contractual Obligations: Adhere to any additional requirements or procedures outlined in the construction contract regarding payment claims​​.

Incorporating these practices and understanding the significance of the Security of Payment legislation will enable contractors and subcontractors in the construction industry to protect their rights to progress payments, fostering financial stability and operational efficiency.

Construction Law, Security of Payment, Statutory Adjudication

Reflecting on the Evolution of Security of Payment Laws in Victoria and My Contribution to the Debate

By Dr Samer Skaik

As a committed advocate and researcher in construction law, I have always been passionate about enhancing the efficiency and fairness of the adjudication process within the building and construction industry. Recently, a significant government report has been released, addressing the ongoing challenges and potential reforms in the adjudication process under the Security of Payment Act in Victoria. This report serves as a critical analysis and reflection of the current state and future directions of the security of payment laws in Victoria. Herein, I share my insights and reflections on the report’s findings and the context of my contribution to this important discourse.

The Report’s Background and Purpose

The comprehensive government report was aimed at, inter alia, investigating the efficacy of the adjudication process as a dispute resolution mechanism, particularly focusing on the timely and fair payment within the construction industry. It sought to address the concerns raised by various stakeholders about the perceived inequities and inefficiencies in the system. My submission to this inquiry was driven by a desire to contribute to a more equitable and streamlined adjudication process, leveraging my experience and research in the field.

The Need for Reform in the Adjudication Process

The report elucidates the growing concerns regarding the adjudication process, including the increasing tendency for judicial interventions due to the adjudication decision-making quality and adherence to legislative requirements. These interventions often result in delaying the dispute resolution process, contrary to the original intent of the Security of Payment legislation. The report cites my views on the need for a senior adjudicator review mechanism as a means to mitigate these challenges. It reflects a shared understanding that introducing such a mechanism could significantly reduce the delays and inefficiencies plaguing the current system.

Advocating for a Review Mechanism and other reforms:

In my submissions and publications cited by the report, I have consistently advocated for the implementation of a review mechanism within the adjudication process. This advocacy is rooted in the belief that an additional layer of scrutiny could lead to more accurate and fair determinations. The report acknowledges these contributions and its impact on the recent reforms in Western Australia and New South Wales, recognizing the potential of a review mechanism to resolve disputes more efficiently and reduce the burden on judicial review systems.

Here are some quotes from the report about my contribution:

“New South Wales adjudicator and academic specialising in security of payment law, Dr Samer Skaik has published extensively on the merits of providing for senior adjudicators to review adjudication determinations. His submission to the Inquiry stated that ‘aggrieved respondents’ are currently using judicial review as a ‘delaying tactic’. He believed that a mechanism for an adjudication review would help resolve this issue. He argued that enabling adjudication reviews would provide ‘a safety net that can capture erroneous determinations away from court system which will improve industry confidence and certainty in adjudication outcomes’. page 124.

“The Committee notes that both the proposed New South Wales and existing Western Australian adjudication review models incorporate many of Dr Skaik’s processes for effective review.” page 126.

Dr Skaik expressed concern that adjudicators may not be getting regular enough
adjudication work to maintain their knowledge and skills in applying the SOP Act to
payment disputes.” page 135.

“In contemplating the lack of transparency surrounding the fees ANAs charge adjudicators, Dr Skaik suggested empowering the Victorian Building Authority to establish ‘a reasonable fixed fee, or a scale of maximum fees for lodging applications depending on the monetary value of the payment claim’. He felt that such a measure would aid in making the adjudication under the SOP Act more ‘transparent, trustworthy, and cost-effective’” page 142.

“Premier Cranes and Rigging, the National Fire Industry Association, and Dr. Samer Skaik—an academic specializing in security of payment laws—also supported the introduction of trust accounts for retention money.” page 177.

Reflecting on the Report’s Findings and Moving Forward

The findings and recommendations of the report are a testament to the collective efforts of industry professionals, academics, and policymakers to critically evaluate and improve the adjudication process. As we move forward, it’s crucial to continue this collaborative approach, ensuring that any reforms to the adjudication process are well-informed, practical, and aligned with the principles of fairness and efficiency.

Construction Law, Contract Administration, Project Management, Statutory Adjudication

Unveiling the Veil: The Complex Role of Superintendents and QS in Construction Projects

By Dr Samer Skaik

In the intricate dance of construction projects, the roles of superintendents and financier-appointed quantity surveyors (QS) are central yet often enveloped in complexity. These roles are critical in maintaining contractual integrity and financial oversight. However, their independence and impartiality are subjects of ongoing legal scrutiny. This post delves into the delicate balance these professionals must maintain, guided by insights from landmark legal cases.

The Facade of Independence: A Closer Look at Financier’s QS

Typically, a financier’s appointed QS serves to safeguard the financier’s interests, providing reports and recommendations on the project’s financial health. However, their role does not extend to certifying progress payments in accordance with the contract. This was notably discussed in Peninsula Balmain Pty Ltd v Abigroup Contractors Pty Limited [2002] NSWCA 211, where it was emphasized that the QS acts as an advisor and agent to the financier, not as an unbiased or independent certifier of progress claims.

The Superintendent’s Balancing Act

Superintendents or principal representatives administer the building contract between the principal and the builder. Their role is to perform contract administration functions, including the certification of payment claims and variations fairly, reasonably, and in good faith. The necessity for impartiality and fair dealing in this role has been underscored in multiple cases. For example, Scheldebouw v St. James Homes (Grosvenor Dock) Ltd [2006] BLR 113 established that under such contractual arrangements the principal’s agent or partner acting as a superintendent is prohibited. Similarly, Kane Constructions Pty Ltd v Sopov [2005] VSC 237 provided a set of criteria indicating potential interference with a superintendent’s independent certification functions, including undue influence or control by the principal.

Intersecting Duties and Conflicts: Real-world Implications

The real-world implications of these roles are far-reaching, especially when individuals find themselves wearing multiple hats within the same project. The dual role of a principal representative and developer, for instance, raises significant conflict of interest concerns. This conflict was analogously addressed in Walton v Illawarra [2011] NSWSC 1188, highlighting the inevitable bias in certification and the real possibility of conflict. The case serves as a poignant example of the challenges faced when maintaining neutrality in complex project environments.

Judicial Guidance and the Path Forward

The courts have consistently provided guidance on these contentious issues, ensuring that the roles of superintendents and QS are executed with the utmost integrity. For instance, Vestas – Australian Wind Technology Pty Ltd v Lal Lal Wind Farm Nom Co Pty Ltd [2020] VSC 554 illuminated the risks associated with conduct that might compromise the superintendent’s duty of independence, emphasizing the importance of transparent and independent certification.

Conclusion

The roles of superintendents and financier-appointed QS in construction projects are fraught with challenges, demanding a high standard of professionalism and ethical conduct. By examining landmark cases and understanding the judicial guidance provided, professionals can navigate these roles more effectively, ensuring fairness and integrity in construction projects. It’s not just about legal compliance; it’s about upholding the trust and dependability that is foundational to successful construction projects.

Construction Law, Security of Payment, Statutory Adjudication

Victorian security of payment law should be modernised, according to a new report.

The Legislative Assembly Environment and Planning Committee has made 28 recommendations in a bid to ensure subcontractors are paid for completed works.

An eight-month parliamentary inquiry found longstanding poor payment practices in the construction sector are having serious impacts on subcontractors, their employees and families.

‘Payment issues can also lead to the closure of businesses, affect the quality of a build and have negative flow on effects for the broader state economy,’ Committee Chair Juliana Addison said. 

The inquiry also determined up to 30 per cent of adjudications are not complied with each year, leaving claimants out of pocket.

Ms Addison said reform of the legal framework, to bring it into line with other jurisdictions is long overdue.

‘Victorian security of payment law is more than two decades old and has only been substantially reviewed and updated once since it was introduced in 2002,’ she said.

‘We heard the effectiveness of this legislation has declined over time and it needs to be simplified to increase industry awareness and understanding.

‘We believe these proposed reforms will help subcontractors be paid properly for the work they complete, in a timely manner.’

The key recommendations are:

  • Enable subcontractors to claim all the value awarded by a construction contract
  • Limit the use of unfair clauses in construction contracts
  • Extend the time for which a subcontractor can claim payment for their work from three to six months
  • Make the adjudication process fairer for both subcontractors and head contractors
IMG_1858 lighter.jpg

As part of the inquiry, the committee received 46 submissions and held public hearings.

‘Thank you to the many peak bodies, unions, trade associations, law experts, academics, adjudicators and government departments who provided evidence,’ Ms Addison said.

To read all of the report’s recommendations and findings go to the Committee’s website.

Source: Parliament of Victoria

Construction Law, Security of Payment, Statutory Adjudication

2024 forecast: Significant changes to the Victorian security of payment regime

By Lachlan Ingram and Madeline Kelly

The Victorian Government’s Environment and Planning Standing Committee (Committee) has made significant recommendations to amend the Building and Construction Industry Security of Payment Act 2002 (Vic) (SOP Act) following its inquiry into non-payment of subcontractors

Construction Law, Security of Payment, Statutory Adjudication

What needs to be fixed in the outdated security of payment Act in Victoria?

By Dr Samer Skaik

This submission responds to a call for stakeholder consultation regarding the Inquiry into employers and contractors who refuse to pay their subcontractors for completed works in Victoria, Australia. The author, an experienced academic and claims consultant specialising in security of payment laws, proposes reforms to the Victorian security of payment legislation.

The submission suggests replacing the existing legislation with a new one aligned with the security of payment reforms in New South Wales (NSW) and Western Australia (WA). The author argues for simplifying the definition of reference dates and eliminating excluded amounts to make the legislation more user-friendly. They also propose establishing trust accounts for retention moneys.

One key recommendation is the introduction of a full review mechanism similar to the one proposed in the NSW Building Bill 2022 and Building and Construction Legislation Amendment Regulation 2022. The review mechanism aims to address issues of quality, industry confidence, and delayed payments by providing an alternative to judicial review.

To ensure the effectiveness of the review mechanism, the submission suggests several essential provisions, including the requirement for aggrieved respondents to pay undisputed amounts and disputed amounts into a trust account. Review adjudicators should have jurisdiction to answer questions of law or fact, and judicial review applications should only be entertained after exhausting the legislative adjudication review process. The submission proposes a monetary threshold of $100,000 for accessing the review mechanism.

The submission also highlights the need for independence and impartiality in the adjudication process. It suggests regulating the financial relationship between Adjudication Nominating Authorities (ANAs) and adjudicators to ensure independence. ANAs should be transparent about their fees, and ANAs and adjudicators should be precluded from exerting influence on each other.

The workload of available adjudicators is another concern addressed in the submission. It suggests measures to ensure ANAs attract sufficient applications and limit the number of ANAs to maintain a proportional number of applications. The regulator should also publish market share data and limit authorisations to competent corporations.

Furthermore, the submission proposes the establishment of an adjudicator code of conduct that covers professional conduct, confidentiality, adjudication fees, and compulsory continuing professional development (CPD) activities. Adjudicators should only accept appointments if they are available and competent to handle the referred matters.

Overall, the submission emphasises the need for comprehensive reforms in the Victorian security of payment legislation to improve industry confidence, promote prompt payments, and ensure fair adjudication outcomes.

The submission

This submission should be read in conjunction with the author’s various publications relating to the necessary reforms in the SOP laws to be fit for purpose.[1] The author recently co-published a study which found that the main causes of the under-utilisation of the SOP Act including affordability, lack of industry confidence, lack of knowledge and awareness, impact on business relationships and limited right to access the regime.[2] 

Therefore, in this submission, I propose that the Victorian security of payment legislation to be completely abolished and replaced with a new legislation that is more aligned with NSW and WA legislation. In any future reform, the definition of reference dates should be simplified and excluded amounts should be completely abandoned to make the legislation more user friendly. Trust accounts should also be established for retention moneys. In addition, the reform should address the following critical areas to reinstate the user confidence in the SOP Act and encourage more users to benefit from the regime:

  • Introduction of a full review mechanism:

The legislation should implement measures to keep the door closed for aggrieved respondents, who are not happy with the quality of adjudication decision making process to seek other available protracted despite resolution mechanisms including arbitration or litigation which will be inconvenient for both parties. Some other unhappy respondents with deep pockets may find it worthwhile to challenge the adjudication decision by way of judicial review to delay the release of adjudicated amounts to claimants.

Therefore, the introduction of adjudication review mechanism similar to the NSW model proposed in Building Bill 2022 and Building and Construction Legislation Amendment Regulation 2022 is highly recommended. The NSW model is substantially based on the author’s research findings.  The introduction of adjudication review mechanism was central to the Author’s research since 2014. The Author published many relevant articles[3] and completed a PhD thesis entitled “Introducing review mechanism into statutory construction adjudication”.[4] The Author included the following statement in the thesis abstract:

The findings of this study, whilst they are very relevant to Australia, they can be applied with minor alterations to suit other jurisdictions operating equivalent security of payment legislation. It is hoped that the recommendations of this study will be considered by concerned policy makers and governmental agencies seeking to apply best practices to improve security of payment laws.

Indeed, the available evidence from the Author’s research revealed that an appropriately devised review mechanism of adjudication determinations could be a solution to many problems. The whole notion of introducing review mechanisms is to facilitate swift cash flow down the construction contractual chain and deter respondents from seeking judicial review as a delaying tactic. It is a safety net that can capture erroneous determinations away from court system which will improve industry confidence and certainty in adjudication outcomes. As such, for the review mechanism to be effective and serve the purpose, on its own right, it must pass the following checklist:

  • It offers a pragmatic and practical solution that acknowledges the existing variety of adjudicators’ qualities and competencies and the difficulty of attaining quality adjudication outcome due to the hasty adjudication process.
  • It acts as an effective safety net to capture erroneous determinations away from curial proceedings to help control the overall cost and improve the finality and informality of statutory adjudication.
  • It Reinstates industry confidence in adjudication process and determinations.
  • It enhances the certainty in adjudication process and outcome which ultimately helps increase the use of the regime and inform claimants’ decision of suspending works for non-payment.
  • It improves the quality of original determinations where adjudicators become more vigilant in making their determinations fearing the review.
  • It deters respondents from delaying the release of adjudicated payment by seeking judicial review.
  • It decreases Supreme Court case load, where most of the cases can be captured by the review avenue.

In order to meet the requirements of the above checklist, any proposed model of adjudication review mechanism must include essential express provisions:

  1. Aggrieved respondents must pay the undisputed adjudicated amounts to claimants in order to access the review. In addition, they must pay disputed amounts into a trust account and released immediately to the successful party in the review.[5]
  2. Review adjudicators must have both competency and jurisdiction to answer questions of law or fact including those related to jurisdictional issues.[6]
  3. Judicial review applications to set aside adjudication determinations must not be entertained unless the parties have firstly exhausted the alternative remedy of the legislative adjudication review. [7]

In addition, the review mechanism should not be open to all parties and should be restricted by the means of a monetary threshold to ensure that there is sufficient substance in economic terms to make the review process economical and convenient to the parties.  It is proposed that $100,000 threshold amount is ideal as established in my review mechanism model,[8] Murray model[9] as well as the two existing review mechanisms in Singapore and Victoria (e.g. $100,000). In the second reading speech of the 2006 Amendment Bill in Victoria, it was confirmed that such limit is given in order not “to disadvantage small subcontractors who rely on prompt payment to stay in business.[10] In Singapore, the $100,000 threshold requirement helped prevent respondents from routinely exploiting the freely available review mechanism and thereby frustrating the object of the legislation by adding a tier of additional expense.[11] In this regard, Justice Prakash noted:

“The drafters of the [SG Act] must have considered that it would not be convenient or economical to provide a review process for a dispute that did not have sufficient substance in economic terms. In those cases, the respondent’s arguments on principle or facts would have to be taken up subsequently in court or in arbitration proceedings.”[12]

The prescribed threshold of $100,000 was based on an empirical evidence and best practices in the two jurisdictions. It also provides an appropriate indication of the complexity of the relevant adjudication matters. This indication seems to be acceptable in WA as it was evident in the classification provided for senior adjudicators (grade 2) based solely on this amount (see provision 16(2) of the code of practice for adjudicators and review adjudicators). This amount will strike the right balance between facilitating prompt payments to small subcontractors and providing convenient and swift remedy for aggrieved respondents regarding disputed adjudicated amounts between $100,000 and $200,000. As per the WA annual report 2020-2021[13], adjudication applications amounting to less than $100,000 were more than 50% of the total applications. By reducing the threshold from $200,000 to 100,000, the number of reviewable cases would only increase by a maximum of 10%.

The monetary sum of $100,000 seems appropriate considering the fact that disputants rarely go to court for amounts less than that to obtain a final decision for what is meant to be an interim decision. It will also improve the consistency in the approach regarding the classification of complex payment adjudication applications that might be reviewable by senior adjudicators. This threshold will achieve some sort of balance needed for the object of the SOP legislation to be maintained where adjudicating smaller disputes often involving simpler matters in dispute should be final as the comparatively small amounts at stake do not encourage the parties to seek further challenges.

  • The independence of adjudicators and ANAs:

The financial arrangement between ANAs and their respective adjudicators may give rise to a reasonable perception that adjudicators may not be totally independent and objective in performing their statutory functions. Many ANAs do not charge claimants any fees for lodging adjudication applications and instead of that, they charge adjudicators a nomination fee as a percentage of the total adjudicator’s fees. In the 2019-2020 financial year, for example, the reported ANA fees in NSW were AUD 1,056,928 representing around 30 percent of the total adjudicator fees of 542 released determinations.[14] In other words, the ANAs have charged adjudicators an average fee of AUD 1,950 per every adjudication determination (excluding adjudication certificate fees). In WA, some information about the financial relationships between ANAs and adjudicators is published on the relevant government website.[15] As published, Adjudicate Today (e.g. a for-profit ANA) does not charge claimants any application fees and instead charges its respective adjudicators a ‘service fee’ amounting to one-third of the adjudicator’s fees. Such service fee covers the cost of processing and administering adjudication matters, collecting fees, and promoting the legislation. Interestingly, Resolution Institute which is a non-for-profit ANA follows a similar arrangement and does not require claimants to pay any fees for lodging adjudication applications and instead it charges adjudicators a ‘nomination fee’ of 15 percent of the total adjudicator’ fees to support the promotion and use of statutory adjudication and improve the standards of professional practice.

Moving forward, the appointment of independent and impartial adjudicators cannot be achieved unless the financial relationship between ANAs and adjudicators is appropriately regulated. To do so, the regulator should preclude ANAs from charging adjudicators compulsory significant fees as a precondition of appointment. The ANAs should only be allowed to charge reasonable fees provided that the fees are fully disclosed and directly related to specific services requested by adjudicators. ANAs are obliged to provide information about the fees they charge to their respective adjudicators. The WA Act also requires ANAs to charge a maximum fee against performing administrative duties for adjudicators[16] such as sending or receiving documents to adjudication parties, arranging conferences or inspections, and issuing invoices for adjudication fees and expenses.[17] In SA, ANAs are obliged to maintain a website that includes information relating to the fees charged by ANAs to adjudicators for appointment and handling of adjudication matters.[18]

Accordingly, affected ANAs should revisit the application fees to ensure they cover all reasonable costs associated with appointing adjudicators and exercising their statutory functions. As such, the current practice of charging “$Nil” fee should be prohibited as it is inconsistent with the purpose of the SOP legislation that introduced and regulated such application fees. The regulator may establish a reasonable fixed fee,[19] or a scale of maximum fees[20] for lodging applications depending on the monetary value of the payment claim. Those measures may result in a considerable reduction in the total adjudicator fees and a likely increase in application fees. However, the measures will help make the entire process more transparent, trustworthy, and cost-effective.

Furthermore, the regulator should require ANAs to be completely independent and neutral in discharging their functions;[21] and preclude them from exercising any influence on adjudicators[22] or providing any assistance or advice to adjudication parties.[23] The Regulator should require the parties to refer to the SOP legislation or consult relevant professionals if they require clarification or assistance in preparing their adjudication submissions.[24] The regulator should also launch a hotline and develop an online portal to provide support and assistance to the parties who may struggle to understand or comply with the requirements of the SOP legislation.[25]

  • The workload for available adjudicators:

In WA, a legislative review conducted in 2014 claimed that “the purposes of the Act are best achieved by having the widest pool of adjudicators available.[26] However, having too many adjudicators may give rise to further problems. Resolution Institute explained one of those problems observed in Queensland by stating: “There was a concern expressed that there are too many adjudicators which is diluting quality as adjudicators are not doing enough adjudication each year to maintain their skills.”[27] Accordingly, it can be argued that affected adjudicators may be commercially driven to accept nominations to adjudicate matters that do not necessarily fall within their areas of expertise.

Such claims indicate that the problem of insufficient adjudicator workload has a significant impact on the quality of adjudication outcomes. They also indicate that the legislatures are familiar with the existence of this problem but unfortunately, none of the recent legislative reviews or reforms attempted to address them. To examine the extent of this problem, an empirical analysis of the annual adjudication data was conducted by the author to examine the actual market share of ANAs and adjudicators.[28] The analysis revealed that ANAs struggled to attract sufficient applications to distribute among their respective adjudicators. The lack of applications will endanger the business sustainability of ANAs and their abilities to cover the expenses associated with performing the ANA functions as per the regulatory requirements. Furthermore, the analysis also demonstrates many adjudicators have received little or no referrals from the appointing body in Queensland and WA for the entire financial year. There is no reason not to believe that this problem also exists in all other jurisdictions.

Another factor contributing to this problem is the fact that the appointing body, whether it is the regulator or the ANA, has no statutory obligation to ensure that all affiliated adjudicators receive appropriate workloads to maintain their skills.[29] Furthermore, adjudicators invest considerable amounts of money in training and compliance with the regulatory requirements. However, the current low rate of referrals makes the payback period too long which may deter many competent adjudicators to engage or maintain registration.

To address this problem, the regulator should set effective measures to ensure that ANAs can attract sufficient adjudication applications to distribute among affiliated adjudicators. For instance, the regulator should link the continuity of authorisation of any ANA with its ability to maintain a reasonable market share. The regulator should publish the data relating to the market share of each ANA for public scrutiny as is currently adopted in SA and WA. In addition, the regulator should limit the number of ANAs operating at any given point of time to ensure that the number of adjudication applications is steadily proportionate to the collective number of affiliated adjudicators.[30] Indeed, there has only been a single non-for-profit ANA operating in Singapore[31] and Malaysia[32] and unlike the situation in Australia, no concerns were reported about the appointment approach.[33] Furthermore, the regulator should only authorise competent and well-established ‘corporations’,[34] and refrain from the current practice of authorising ‘persons’. The corporation should be appropriately resourced and have ready access to a reasonable pool of competent adjudicators.

Nevertheless, the appointing body, whether it is the regulator or an ANA, should ensure that accredited adjudicators receive appropriate workloads regularly. Some accredited adjudicators, however, may not be willing to accept nominations but they opt to maintain their accreditation to advance their own career goals.[35] As such, there should be a mechanism to classify and regularly update the list of ‘available’ adjudicators and avoid making referrals to adjudicators who remain inactive for a long time unless they complete further training to demonstrate competence.[36] To monitor compliance, the distribution of the referrals among available adjudicators should be disclosed regularly for public scrutiny.

  • Adjudicator code of conduct:

The adjudicator code of conduct should be established to set out most of the expectations relating to all circumstances that may give rise to any perception of apprehended bias. The code should set expectations about professional conduct, confidentiality, policy compliance, adjudication fees, etc. The code should provide that adjudicators should also commit to genuinely engage in undertaking compulsory CPD activities similar to the arrangement in NSW and Queensland. Adjudicators should only accept the appointment if they believe they are available[37] and competent[38] to determine the referred matters. Adjudicators should also be obligated by the code to ensure they have jurisdiction to adjudicate before reviewing the merits of the referred matters,[39] and avoid incurring unnecessary expenses.[40] A contravention of the code by an adjudicator should result in suspension or cancellation of adjudicator registration. Having said that, the purported ineligibility of adjudicators should be considered as an invalid basis to challenge determinations.[41]


[1] See, for example, Skaik, S., & Monsalvo, K. F. (2022). Mandating the Continuing Professional Development in Statutory Adjudication: Adjudicators’ Perspectives. Journal of Legal Affairs and Dispute Resolution in Engineering and Construction, 14(4), 04522023; Skaik S, (2021), Addressing the Elephant in the Room: The Inadequate Adjudicator Regulations in New South Wales, Construction Law Journal, 37(7), 378-391; Skaik S (2020), Security of Payment Reforms in Western Australia: A Critique of the Introduced Adjudication Review Mechanism, Construction Law Journal, 36(8), 592-616; Skaik S, chapters 3-6 in Andrew Burr (ed), International Contractual and Statutory Adjudication (2017), Routledge; Skaik S, “An empirical study: How to introduce effective review mechanisms into statutory adjudication?” (2017) 33(4), Construction Law Journal, 301-320; Skaik S, “Operational problems and solutions of statutory complex adjudication: stakeholders’ perspectives”, (2017) 9(2), International Journal of Law in the Built Environment, 162-175; Skaik S, “Effectiveness of existing adjudication review mechanisms: Views of industry experts”, (2017) 33(3), Construction Law Journal, 233-245; Skaik, Samer, “The tip of the iceberg, jurisdiction of statutory adjudicators”, (2017) 33(2), Construction Law Journal, 102-120; Skaik S, Coggins J, Mills, A, “Towards diminishing judicial intervention in Australia: A pragmatic proposal”, (2016) 32(6), Construction law journal, 659-675; Skaik S “Taking Statutory Adjudication to the next level: A proposal for Legislative Review Mechanism of Erroneous Determinations” (2016) 33(3), International Construction Law Review, 287-311; Skaik S, Coggins J, Mills, A, “The big picture: causes of compromised outcome of complex statuary adjudication in Australia” (2016) 33(2), International Construction Law Review, 123-147.

[2] Khatatneh, A, Skaik, S, Zhao x, (2021, Investigating the Causes of Subcontractors’ Underutilisation of the Security of Payment Legislation in Australia, 44th Aubea 2021: Australasian Universities Building Education Association Conference, Geelong, Australia

[3] See, for example, Skaik, Samer, “An empirical study: How to introduce effective review mechanisms into statutory adjudication?” (2017) 33(4), Construction Law Journal, 301-320; Skaik, Samer, “Operational problems and solutions of statutory complex adjudication: stakeholders’ perspectives”, (2017) 9(2), International Journal of Law in the Built Environment, 162-175; Skaik Samer, “Effectiveness of existing adjudication review mechanisms: Views of industry experts”, (2017) 33(3), Construction Law Journal, 233-245; Skaik, Samer, “The tip of the iceberg, jurisdiction of statutory adjudicators”, (2017) 33(2), Construction Law Journal, 102-120; Skaik S, Coggins J, Mills, A, “Towards diminishing judicial intervention in Australia: A pragmatic proposal”, (2016) 32(6), Construction law journal, 659-675; Skaik, Samer “Taking Statutory Adjudication to the next level: A proposal for Legislative Review Mechanism of Erroneous Determinations” (2016) 33(3), International Construction Law Review, 287-311; Skaik S, Coggins J, Mills, A, “The big picture: causes of compromised outcome of complex statuary adjudication in Australia” (2016) 33(2), International Construction Law Review, 123-147.

[4] Skaik, Samer, “Introducing review mechanisms into statutory construction adjudication”, (2017), PhD thesis, Deakin University, available online: http://dro.deakin.edu.au/eserv/DU:30103435/skaik–introducingreview-2017.pdf

[5] Skaik, Samer, “An empirical study: How to introduce effective review mechanisms into statutory adjudication?” (2017) 33(4), Construction Law Journal, 301-320.

[6] Skaik, Samer, “The tip of the iceberg, jurisdiction of statutory adjudicators”, (2017) 33(2), Construction Law Journal, 102-120.

[7] Exhaustion of alternative remedies before seeking judicial review is an established doctrine in the administrative law. See the High Court’s decision in The Queen v Cook; Ex parte Twigg [1980] HCA 36 [29], [30] and [34]; Re Baker; Martin CJ in Re Carey; Ex parte Exclude Holdings Pty Ltd [2006] WASCA 219 [128] – [140]. See also, Re Graham Anstee-Brook; Ex Parte Mount Gibson Mining Ltd [2011] WASC 172; 42 WAR 35 [64], SEF Construction Pte Ltd v Skoy Connected Pte Ltd [2009] SGHC 257, Comptroller of Income Tax v ACC [2010] SGCA 13; Borissik Svetlana v Urban Redevelopment Authority [2009] SGHC 154.

[8] Skaik, S, “An empirical study: How to introduce effective review mechanisms into statutory adjudication?” (2017) Construction Law Journal 33(4), 301-320

[9] See John Murray, Review of Security of Payment Laws: Building Trust and Harmony, Department of Jobs and Small Business, (December 2017)

[10] Second Reading Speech, Building and construction Industry SOP (amendment) Bill 2006 (Vic), Madden, J. M., p2419, (15 June 2006).

[11] Fong, C. K., Security of Payments and construction Adjudication, (LexisNexis, 2nd ed, 2013), p. 805.

[12] SEF Construction Pte Ltd v Skoy Connected Pte Ltd [2009] SGHC 257 [24].

[13] Available at https://www.commerce.wa.gov.au/sites/default/files/atoms/files/2020-21_cca_annual_report_act_2004.pdf

[14] See Adjudication Activity Statistics, Quarterly report no. 4 (2019-2020), <https://www.fairtrading.nsw.gov.au/__data/assets/pdf_file/0008/904535/Fair-Trading-ANA-Q4-Statistic-Report-1-April-2020-to-30-June-2020.pdf>.

[15] Available at < http://commerce.wa.gov.au/building-and-energy/find-appointor>.

[16] See WA Act s 51(7).

[17] Ibid, s 4(1).

[18] Code of Conduct for Authorised Nominating Authorities (SA) (April 2017). See also, Wallace Report, p 253.

[19] Building and Construction Industry Security of Payment Regulations 2005 (Singapore) s 12.

[20] See Building Industry Fairness (Security of Payment) Regulation 2018 (Qld) Schedule 2. See also, WA Act s 30(3).

[21] Murray Report, p 174.

[22] Wallace Report, p 145.

[23] See Building and Construction Industry Security of Payment Act Information Kit, Building and Construction Authority (Singapore) (June 2020). Available at <https://www1.bca.gov.sg/docs/default-source/docs-corp-regulatory/sop_infokit.pdf?sfvrsn=62c5f4ab_6>.

[24] Ibid.

[25] See, eg, Security of payment, Australian Building and Construction Commission, available at <https://www.abcc.gov.au/building-code/contractors/construction-phase/security-payment>.

[26] See Philip Evans, Report on the Operations and Effectiveness of the Construction Contracts Act 2004 (WA), (August 2015) p 5.

[27] See Murray Review, p 75.

[28] , Skaik S, (2021), Addressing the Elephant in the Room: The Inadequate Adjudicator Regulations in New South Wales, Construction Law Journal, 37(7), 378-391

[29] See, eg, Adjudicator Grading and Referral Policy 2015 (Qld), Queensland Building and Construction Commission, s 6.2.1.

[30] See, eg, NSW Act s 28 (1A); SG Act s28(2); WA Act s 89 & s 90 (1c); SA Bill s 20 (3c).

[31] Singapore Mediation Centre has been the sole authorised nominating body since the inception of the legislation in 2006.

[32] See Construction Industry Payment & Adjudication Act 2012, s 21(b) & s 32 (Malaysia) where the Asian International Arbitration Centre AIAC (formerly known as KLRCA) was named as the sole adjudication authority.

[33] See, eg, Singapore Academy of Law, Proposals for Amending the Building and Construction Industry Security of Payment Act (September 2015) part 3.

[34] Fiocco Report, p 181.

[35] See Andrew Wallace, Discussion Paper – Payment dispute resolution in the Queensland building and construction industry-Final Report, (May 2013), p 165.

[36] Ibid.

[37] See Code of Practice Governing the Conduct of Adjudicators, Construction Contracts Act 2013 (Ireland) s 6(i).

[38] See, eg, ANAs Conditions of Authorisation (VIC) above (n 36) s 3.2; Adjudicator Standards of Conduct (TAS) Appendix 1 (March 2016); Code of Conduct for Adjudicators (Singapore) rule 4.1 (December 2019).

[39] See Murray Review, recommendation no. 63; QLD Act s 84(2); WA Act s 36(1).

[40] See, eg, SG Act, s 16 (3b); Wallace Report, p 245.

[41] See Expert Adjudication submission.

Construction Law, Security of Payment, Statutory Adjudication

WA introducing adjudication review mechanism in its new security of payment laws

By Dr Samer Skaik

Recently, the WA Parliament finally enacted new security of payment laws adopting many recommendations of Murray and Fiocco reports. The new WA Act introduced, among other things, the adjudication review mechanism which I have been advocating for in my research for years. I am extremely delighted that my research has finally achieved such a significant impact whereas WA became the first Australian jurisdiction to make such a brave move.https://www.linkedin.com/embeds/publishingEmbed.html?articleId=8263858878640518625

Since 2014, my research has been focused on improving the security of payment laws in the Australian building and construction sector. My research established, among other things, a framework for introducing adjudication review mechanism into the security of payment legislation which was a key finding of my PhD study. To communicate my research findings with the decision-makers, I actively engaged with many governmental agencies and professional bodies and my relevant research was published in more than 20 refereed papers in journals, books and conferences in addition to multiple governmental submissions. My work was cited and thoroughly analysed in two significant legislative reviews on a national & state level and triggered a national debate (e.g. Review of Security of Payment Laws: Building Trust and Harmony by John Murray and the Final Report to the Minister for Commerce: Security of Payment Reform in the WA Building and Construction Industry by John Fiocco).

My framework for adjudication review was eventually endorsed by the Commonwealth Government for implementation across Australia. Accordingly, Western Australia became the first state to formally introduce adjudication review via its new security of payment laws (Building and Construction Industry (Security of Payment) Act 2021). It is anticipated that the adjudication review mechanism will provide many contractors with an alternative convenient remedy to appeal erroneous adjudication determinations away from the court system. This will help control the overall cost and improve the quality, finality and informality of statutory adjudication.

The full story of how my research has achieved such impact together with my views about the introduced review mechanism was published in my very recent paper entitled “Security of payment reforms in Western Australia: a critique of the introduced adjudication review mechanism”. The paper was published in Construction Law Journal Const. L.J. 2020, 36(8), 607-631.

Construction Law, Project Management

Legal project management: Intuitive or something else?

An interactive oral presentation by Dr Samer Skaik at the 2018 National Conference of Society of Construction Law Australia in Hunter Valley, NSW, Australia. The presentation will make it simple for you to fully understand the concept of project management and how to apply a simple methodology to manage projects in any discpline not only law firms.
Construction Industry, Construction Law, Contract Administration, Security of Payment, Statutory Adjudication

Turnbull Government is considering the findings of my PhD

By Dr Samer Skaik

A few days ago, the Turnbull Government released the final report of the Review of Security of Payment Laws, undertaken by Mr John Murray. Murray’s report made 86 recommendations to improve consistency in the security of payment legislation. In the relevant Media Release, the Minister stated that:

the Government will consult with industry to consider the report’s recommendations and explore ways to improve the protections for individuals and businesses involved in subcontracting in the construction industry.

The report provided eight recommendations (43-50) pertaining the introduction of review mechanism in statutory adjudication based on my written submission in this regard. The written submission was merely a presentation of the findings of my PhD entitled “Introducing review mechanism into statutory construction adjudication.” I cite the relevant paragraph from the final report which cites my rationale of introducing this concept: …

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